South Sydney Municipal Council Deputy Town Clerk's Department

Unique IDAG-0020DescriptionThe responsibilities of what became the Deputy Town Clerk's Department were established by delegation of authority from the newly constituted Council of the Municipality of Northcott at its first meeting on 1 August 1968. There does not seem to have been any formal establishment of the Deputy Town Clerk's Department, but the position appears to have been responsible for general administrative functions from the earliest days of Northcott Municipal Council.

The responsibilities outlined in the delegation of authority at the first meeting included: personnel, finance, property, and certain specific tasks such as issue of licenses, permits to burn, approval of recoverable works, acquisition of small splays and minor works, installation of telephones and insurance matters.

By 1972, the Department was subdivided into two branches, Administration under the control of the Chief Clerk, and Accounts under the direct control of the Accountant.

Administration Branch

The Administration Branch was concerned with the administration of the Deputy Town Clerk's Department and was, in 1972, divided into five sections: Records and Files Section; Rolls Section; Properties Section; Social Welfare Section; Relief Section.

Before 1975, Workers' Compensation payments were conducted by the Properties Section. This function was later transferred to Wages and Salaries. In 1975, the title of the Records and Files Section was changed to Records Management Section. In 1975, the title of the Rolls Section was changed to Committee Papers, Electoral Rolls and Sundries Section and, later in 1975, combined with the Properties Section. The Electoral Roll was, from 1976, processed by the Bankstown Municipal Computer Bureau. The Relief Section was responsible for temporary staff replacement in the Administration Branch.

Accounts Branch

The Accounts Branch was concerned with income received by the Municipality, accounts payable and cost accounting and was, in 1972, divided into five sections: Accounts Section; Wages and Salaries Section; Cashier's Section; Costing Section; Rates Section.

In 1975, the title of the Cashier's Section was changed to the Pay Office and, in 1979, a subsection for temporary staff replacement in the Accounts Section was created.

From 1980, the payroll was processed by the Bankstown Municipal Council Computer Bureau.

Library

The Deputy Town Clerk's Department was also responsible for the Municipal Library. The Library was headed by a Librarian who was also responsible for maintaining the Council Library located at Waterloo Town Hall and a mobile library called a Book Mobile.

The officers appointed Deputy Town Clerk were:
W P Hackett, August 1968 - April 1974
D G White, 24 April 1974 - 1980
J W Bourke, May 1980 - December 1981.

John Bourke, following the amalgamation of South Sydney with the City Council in 1982, was initially appointed to the City Planning Department to assist with administration, then moved to the Administration Department as Executive Assistant, becoming Director of Administration in September 1984. In 1989, when South Sydney City Council was formed, he became the Town Clerk and later General Manager of South Sydney City Council.CreationLocal Government (City of Sydney Boundaries) Act, 1967AbolitionLocal Government (City of Sydney Boundaries) Act, 1981

Series

South Sydney Municipal Council Electoral Rolls

South Sydney Municipal Council Loans Register

Design Brief for Proposed Office Building Erskineville (South Sydney Municipal Council)

Reports from Special Public Meetings of South Sydney Municipal Council

South Sydney Municipal Council Financial Statements and Audit Reports

South Sydney Municipal Council Aldermen's Disclosure Book

South Sydney Municipal Council - Plans for Proposed Office Building

South Sydney Municipal Council Temporary Staff Record Cards

South Sydney Municipal Council Electoral Roll Master Tape Printouts

South Sydney Municipal Council Rate Books

South Sydney Municipal Council Valuer-General's Books (Valuation Lists)

South Sydney Municipal Council List of Property Owners

South Sydney Municipal Council Rate Levy Lists

Index to South Sydney Municipal Council Resolutions

Register of Traffic Matters in South Sydney Municipal Council General Correspondence Files

Register of Street Matters in South Sydney Municipal Council General Correspondence Files

Register of Subject Matters in South Sydney Municipal Council General Correspondence Files

Stripdex Index to South Sydney Municipal Council General Correspondence Files

South Sydney Municipal Council Deed Packet Register

South Sydney Municipal Council Correspondence Register

South Sydney Municipal Council General Correspondence Files

South Sydney Municipal Council Deed Packet Index

South Sydney Municipal Council Deed Packets

Agency

Leichhardt Municipal Council

Secretariat

Industrial Relations Department

City Treasury Department I

Health and Community Services

Administration Department

Description

Start date1st August 1968End date31st December 1981Relationship legacy dataPRECEDED BY: City Treasury Department I AG-0012 (01/08/1968)
PRECEDED BY: Industrial and Personnel Department AG-0090 (01/08/1968)
PRECEDED BY: Libraries Department AG-0082 (01/08/1968)
PRECEDED BY: Audit Department II AG-0089 (01/08/1968)
PRECEDED BY: Properties Department I AG-0091 (01/08/1968)
RELATED TO: South Sydney Municipal Council OR-0011 (01/08/1968 to 31/12/1981)
RELATED TO: Council administration FN-0026 (01/08/1968 to 31/12/1981)
RELATED TO: Electoral administration FN-0017 (01/08/1968 to 31/12/1981)
RELATED TO: Community services and facilities FN-0013 (01/08/1968 to 31/12/1981)
RELATED TO: Property management FN-0006 (01/08/1968 to 31/12/1981)
RELATED TO: Rating powers FN-0005 (01/08/1968 to 31/12/1981)
Archivist noteSources: CRS 87: 805/24, 916/11, 916/7. CRS 58, Items 1, 11, 23. Oral History with Patrick McRae, former Chief Clerk, South Sydney Municipal CouncilLegacy dataUnregistered preciding agency: None
Unregistered succeeding agency: None
Unregistered superior agency: None
Unregistered subordinate agency: None
Unregistered related agency: None
Registered by: David Brumby
Registered date: 20/08/1987
Amendments: Angela McGing 16 December 1996
Last amendment date: 16/12/1996
Updated Date: 03/05/2005
Updated User: MigratedDataSource System ID20

Relationships

Preceding agenciesCity Treasury Department IProperties Department IAudit Department IILibraries DepartmentIndustrial and Personnel DepartmentOrganisationSouth Sydney Municipal CouncilRelated functionsRating powersProperty managementCommunity services and facilitiesElectoral administrationCouncil administration

Registration

Date registered5th December 2018Registered byData Migration UserRegistration statusApproved

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South Sydney Municipal Council Deputy Town Clerk's Department